Wedding Coordinator

Location: Sunset Oaks Venue – 10361 TX-110, Tyler, TX

Pay: $18-20/hour (based on experience) + Commission

Schedule: (2–3 per month during peak season; 1–2 MAX during off-season, total 15-20 per year)

Fridays: 11a-11pm

Sundays: 11a-11p

PLUS weekday onsite meetings and rehearsals as needed

As a Wedding Coordinator at Sunset Oaks, you’ll be the primary point of contact on wedding days, ensuring each event runs smoothly, on time, and with care. Our coordinators have the honor and responsibility of guiding couples through one of the most important days of their lives, bringing months of planning to life with calm leadership and attention to detail.

This role blends event management, hospitality, and problem-solving. You’ll oversee timelines, coordinate vendors, support the couple, family, and wedding party, and act as the on-site decision maker to ensure the day unfolds seamlessly from start to finish.

Key Responsibilities:

  • Prepare for the Month-Of Coordinating meeting and support the couple the month of the wedding

  • Serve as the lead on-site coordinator for wedding day operations

  • Manage and execute the wedding timeline, ensuring all events stay on schedule

  • Greet and support the couple, wedding party, family members, and guests with professionalism and warmth

  • Coordinate with vendors (photographers, DJs, caterers, florists, etc.) the month of the wedding through the day-of to ensure smooth setup, transitions, and teardown

  • Oversee ceremony and reception logistics, including processional cues, transitions, and special moments

  • Troubleshoot issues calmly and discreetly as they arise

  • Assist venue decorators with setup of decor details

  • Communicate clearly with venue staff and management to maintain smooth operations

  • Ensure the couple’s vision is executed accurately and with care

  • Maintain a polished, organized presence throughout the event without requiring constant direction

  • Host 1-2 meetings with the couple onsite prior to the wedding, typically evenings

  • Rehearsal Prep & execution

  • Ongoing communication with vendors and couple the month of the wedding

  • +/- 12 hrs onsite the day of the wedding

Ideal Candidate:

  • Big heart for service and coming alongside and supporting others during a memorable yet stressful time

  • High performer who takes initiative and executes events with exceptional attention to detail

  • Calm, confident, and professional under pressure

  • Strong communicator with the ability to lead vendors and support clients

  • Reliable, organized, and team-oriented

  • Comfortable being client-facing and making real-time decisions

  • Able to stand and walk for long periods and assist with light physical tasks as needed

  • Previous wedding or event experience required

  • Available Fridays, Saturdays, and/or Sundays at least 1–2x per week during peak season

  • Takes pride in delivering a seamless, elevated experience for every couple

  • Excels at using Canva, Texting, Emailing, and Making Phone Calls

  • Willing to put egos to the side and work as a cohesive part of a multifaceted team

Apply